The job of Project Accountant/Contract Specialist was established for the purpose/s of providing fiscal
management and support to department activities with specific responsibility for budget development,
1306 contract billing management and ensuring that overall fiscal policies, practices and/or regulations
meet compliance requirements; maintaining accurate account balances; evaluating feasibility of
services within budget parameters; ensuring efficient use of financial resources; and providing financial
information, guidance and recommendations to the department administration, Superintendent, Board,
and/or regulatory agencies.

ESSENTIAL FUNCTIONS

• Participates in unit meetings, in-service training, workshops, etc. for the purpose of conveying
and/or gathering information required to perform job functions.

• Reconciles fiscal information and account balances for the purpose of verifying accuracy of
information, maintaining accurate balances and complying with accounting practices.

• Trains department staff regarding proper accounting practices for the purpose of ensuring
compliance with the fund account and generally accepted accounting principles.

• Analyze resolve and reconcile financial information and reports for the purpose of identifying
potential budget variances, compiling statistical information, developing procedures, and
conforming to established financial practices and regulatory requirements.

• Assists auditors for the purpose of providing requested supporting documentation, information
on internal processes, and/or coordinating activities in support of the audit process.

• Collaborate with other administrative personnel and departments (e.g. financial reporting,
budgeting, budget management including salary & benefit determination; development of
multiple budget planning scenarios) for the purpose of maintaining updated revenue and
expenditures data relating to services and/or programs in accordance with established financial
policies, practices, laws and/or regulatory guidelines.

• Compiles statistical and financial data (e.g. special projects, salary and benefit calculations and
scenarios, estimates of budget revenue/discrepancies with board-approved positions, ) for the
purpose of providing third-party reporting; developing budget recommendations; providing
financial summaries to other personnel, reconciling fiscal information and/or ensuring
compliance with established guidelines.

• Develop maintenance, monitoring and reporting (e.g. multiple budgets, reporting processes,
procedures and internal controls, fixed assets policies, state regulations and requirements) for
the purpose of maintaining the efficient flow of financial processes and an overall knowledge of
all business office functions and district staff as necessary.

• Generate a wide variety of billing and disbursement reports (e.g. district billings and
reconciliations; expenditure reports; monthly cash distribution; institution balances) for the
purpose of ensuring expenditure/revenue/financial obligations and reporting according to Board
policy.

• Implements accounting procedures for the purpose of providing internal financial controls
throughout the organization and ensuring compliance with established accounting practices and
all applicable regulatory requirements.

• Monitor expenditures against budget and/or a wide variety of account information (e.g. Fair
Share; assessments done by IU evaluation team) for the purpose of ensuring the accuracy of
reported information, availability of funds, and compliance with established financial guidelines
and program policies, practices and regulatory requirements.

• Oversee budgets (e.g. Federal & Special Projects; Technical Schools budget development
process; IU compliance for contractual obligations; consolidated budget book; host district and
tuition based contracts; DCIU office trust account; fixed assets) for the purpose of ensuring
expenditure/revenue accountability and contractual obligations for district billings and
reimbursement processing.

• Prepare a wide variety of finance-related documents (e.g. final expenditure reports for Perkins,
IDEA and Section 619 budgets) for the purpose of managing of budget revision per Board
policy, documenting activities, providing written reference, and/or conveying information.

• Provides technical expertise and direction to staff and administration regarding accounting
issues and related financial activities for the purpose of conveying pertinent information
regarding the organizations financial operations, to achieve major functions and ensure
compliance with established policies, practices and regulatory requirements.

• Researches a wide variety of financial and administrative topics for the purpose of providing
information and/or recommendations that impact the organization’s operations.

• Performs other related duties as assigned by the Business Manager for the purpose of ensuring
the efficient and effective functioning of the work unit.

• Responds to inquiries from a wide variety of internal and external sources (e.g. staff,
government agencies.) for the purpose of providing information, direction and/or appropriate
referrals.

Education Required: Bachelor’s degree in job related area

Experience Required: Job related experience required

Experience Preferred: 7 years of job related experience is acceptable in lieu of degree